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How to Write the Best Resignation Letter (With Example)

Updated Jun 25, 2021

by Staff Writer


3 minutes read

There always comes a time in our lives where we have to move on, by choice or by force.

And the workplace is no exception.

We spend a lot of our time at work, working hard for a better life and to grow professionally in our careers.

With that type of growth, you are bound to crave a challenge and seek something greater out of the day-to-day and ultimately your life.

However, the door of opportunity is often right in front of you and those brave enough to venture outside of their comfort zone are invited into the future and that means bidding farewell to your current place of employment.

So if you're reading this, I'm certain you've already got an offer and looking for a nice way of saying your goodbyes.

We've all been there. I understand it's nerve cracking and never an easy task but that's where we come in.

In this article, we will assist you to say goodbye in the most professional way possible and safely leave bridges unburnt.

How to Write the Best Resignation Letter

First things first, Keep It Simple!

There is no need whatsoever to complicate things.

A short, sweet, and straightforward heads up to your upcoming exit is all that is required.

Follow these easy steps, and you are sure to leave a lasting impression with your colleagues even on your way out.

  • Date your letter, indicating the date that you are handing over your resignation.
  • Address line, address the letter to a specific superior in your current workplace, preferably your direct line manager.
  • Statement of resignation, clearly state your intention or decision to leave the company.
  • Indicate the last day at work, including the notice period served if you are required to serve.
  • Statement of gratitude, acknowledge the time you have spent in the company and the contribution it has made towards your growth.
  • Offer your assistance, in ensuring a smooth transition between the date of your resignation and your last day at work.
  • Closing and signature.

Making a new start may be exciting and have you eager to say your goodbyes in your current workplace.

It is very important for you to always remain positive, polite and professional when drafting your resignation letter.

Take your exciting emotions out of the resignation letter. Regardless of how you may be feeling, even if at times those feelings are part of the reason you have perused a different career path.

Gratitude is a Virtue

Quitting your current job and accepting another offer may be very exciting, you must always show gratitude to your employers.

It'll be easier for you to receive good recommendations and references in the future. So show a little appreciation, because truth be told we all have to start somewhere to forge a path somewhere else.

You would not have harnessed and honed the skills and abilities you now possess and granted you the opportunity to progress forward in your career.

A Thank you will always be appreciated when received and it will go a long way.

An Example of a Simple Resignation Letter

Please edit and use the following resignation letter template.

Advanced tip, write your resignation email to the HR department very short with a brief description and the thank you message.

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Dear [Name],

Please accept this letter as notice of my resignation as a Web Developer at [Company Name].

This has been a very difficult decision to make as I have been learning throughout my employment with [Company Name], but the reality is that I don’t have much knowledge about Laravel, which you specialize in, there’s a lot I need to learn on Laravel and I'll get professional training to advance my skills. But for now, I feel I will drag your projects longer, and honestly didn’t mean it to happen like this. I do hope that you will understand my position.

I hereby give the required 31-Days notice, with the last day of employment being on 01 October 2021. As always I am dedicated to my role within [Company Name] until I leave, so if there are any handover notes/documentations you would like me to prepare or any other task you’d like me to focus on until then, please let me know.

I would like to take this opportunity to thank [Manager's Name] for all the support and the confidence in me and you, [Owner's Name], for the support and opportunity to grow my development skills, you guys have been great to me ever since. I've enjoyed being part of the team. I owe you a great deal and wish you all the very best for the future.

Best Regards,

John Doe

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We hope that this has been helpful and would make it easier to break the bad news to your soon-to-be former employers or boss.

You are going to be absolutely great in your new position and all the best in your future endeavors.